Last updated: 16 October 2026
These Terms & Conditions ("Terms") govern your use of potarastudio.com (the "Website") and all services you purchase from PT Potara Pilar Kreasi, operating as Potara Studio ("Potara", "we", "us", "our"). By placing an order, paying an invoice, accepting a proposal, or starting a subscription, you agree to these Terms. If you do not agree, please do not purchase from us.
1. Company Information
- Legal name — PT Potara Pilar Kreasi
- Trade name — Potara Studio
- Address — Grand Lavali Residence, A7, North Purwokerto, Central Java, Indonesia
- Email — hi@potarastudio.com
- Phone / WhatsApp — +62 821-3678-7675
2. Our Services
We offer design and development services in four forms:
- Quick Hire — Fixed-price packages purchased directly on the Website. The scope, deliverables, duration, number of revisions and price are those shown on the package page at the time of purchase.
- Custom Projects — Services shown with a starting price ("From"). The final scope, timeline and price are set out in a written proposal or quotation.
- Partnership — Monthly subscriptions, including Dedicated UI/UX Designer, All In One Design Retainer, Marketing Support and Development Support.
- White Label — Any Partnership plan or Custom Project delivered on behalf of an agency (see section 8).
Where a signed proposal or written agreement exists, its specific terms take precedence over these Terms if the two conflict.
3. Eligibility
You must be at least 18 years old, or otherwise have the legal capacity to enter into a binding agreement. If you purchase on behalf of a company, you confirm that you are authorised to bind that company.
4. Prices, Taxes and Currency
- Currency — Prices are in US Dollars (USD). Where a proposal or invoice states a price in Indonesian Rupiah (IDR), that price applies.
- Taxes — All prices exclude Value Added Tax (VAT). For clients in Indonesia, VAT (PPN) is added in accordance with Indonesian tax law and shown at checkout or on the invoice. For clients outside Indonesia, VAT is applied in accordance with the rules on the export of services.
- Withholding tax — If you are required by law to withhold tax from a payment to us, you must provide the official withholding certificate.
- Transfer fees — Fees charged by your bank or payment provider are your responsibility.
- Price changes — We may change our prices at any time. Changes do not affect orders already paid for. For subscriptions, we will notify you at least 14 days before a new price applies at your next renewal.
5. Payment
Payments on the Website are processed by our payment partner, PT Xendit Pay Indonesia ("Xendit"). We do not store your full card or bank account details. Your use of Xendit is also subject to Xendit's own terms and privacy policy.
- Quick Hire — 50% of the package price is paid at checkout as the kickoff payment. The remaining 50% is due when the work is completed, before the final files are delivered.
- Custom Projects — Unless the proposal states otherwise, a 50% down payment is due before work begins. The balance is due according to the milestones in the proposal, or before the final files are delivered.
- Invoices — Invoices are due within 1 business day of the invoice date. A payment is considered on time if it is initiated within that period, even if the funds arrive later (for example, an international bank transfer).
- Late payment — We may pause work and withhold deliverables until overdue amounts are paid.
6. Partnership Subscriptions
- 6.1 Billing — Subscriptions are paid in advance each month and renew automatically on the same date every month, using the payment method from your checkout, until cancelled under section 6.6.
- 6.2 Capacity and requests — Each subscription provides the working capacity of one dedicated person. You may submit unlimited requests within the agreed scope. We agree priorities with you, and requests are completed within the timeline of the paid period as that capacity allows. Work not completed by the end of a period continues only if the subscription is renewed. Unused capacity does not carry over and is not refunded.
- 6.3 Development Support — Each subscription covers one role, either Full Stack Engineer or QA Engineer. The role cannot be changed during a billing period; you may choose a different role at renewal. If you need more than one role at the same time, a separate subscription is required for each.
- 6.4 Marketing Support — Each subscription includes social media design, motion animation, content writing and graphic design support, all within the agreed scope and the capacity described in section 6.2.
- 6.5 No pause — Subscriptions cannot be paused, because they are paid in advance. If you need a break, you may cancel and subscribe again later. We do not guarantee that the same team member will be available when you return.
- 6.6 Cancellation — You may cancel by written notice to hi@potarastudio.com. The notice period is 15 days from the date we receive your notice, and services continue as normal during the notice period. If the notice period extends beyond your current paid period, the days that fall outside it are charged on a prorated basis (the monthly fee divided by the number of days in that billing month, multiplied by the number of days). We will stop the automatic renewal and invoice any prorated amount.
Example: on a $850 plan billed on the 1st of each month, you give notice on 25 October. The notice period ends on 9 November. October is already paid; 1–9 November (9 days) is charged at $850 ÷ 30 × 9 = $255.
7. Project Delivery
- Scope — Work outside the agreed scope is quoted separately.
- Revisions — The number of revision rounds is as stated on the package page or in the proposal. Additional revision rounds are quoted separately.
- Your responsibilities — You agree to provide the materials, information, feedback and approvals we need in a timely manner. Delays on your side may shift the timeline.
- Inactivity — If a project is waiting on you for more than 14 days, we may treat it as paused. Resuming the project requires a new schedule. For subscriptions, inactivity does not extend the paid period.
- Approvals — Written approval of a deliverable or milestone, including by email or messaging platform, confirms that it is accepted.
- Your materials — You confirm that you own or have the right to use any content, logos, images or other materials you provide, and that our use of them for your project will not infringe anyone else's rights.
- Cancelling a one-off project — You may cancel by written notice. Amounts already paid are non-refundable as described in our Refund Policy. Fees for work completed beyond what has been paid remain payable.
8. White Label
- On request, we will sign a non-disclosure agreement before work begins.
- Deliverables carry no Potara branding or credit.
- The agency chooses whether we communicate only through the agency, or directly with the agency's client on the agency's behalf.
- Our agreement is with the agency. The agency remains responsible for its client relationship, approvals and payments to us.
- We will not display white label work in our portfolio without the agency's written consent.
9. Intellectual Property
All content on the Website, including design, text, graphics and trademarks, is owned by or licensed to Potara.
Once all fees for a project are paid in full, the intellectual property rights in the final approved deliverables, including source code we write for you, transfer to you, except for:
- pre-existing materials, tools, components, templates and methods owned by Potara, which we license to you for use within the deliverables;
- third-party assets (such as licensed fonts, stock images, icons or plugins), which remain subject to their own licences;
- concepts, drafts and options that were not selected or delivered as final.
Until full payment is received, all rights in the deliverables remain with Potara.
10. Portfolio
Unless you ask us otherwise in writing before the project begins, we may show the completed work in our portfolio, case studies and marketing. We will not disclose confidential information when doing so. White label work is covered by section 8.
11. Confidentiality
Each party will keep confidential any non-public information received from the other in connection with a project, and use it only for that project. This does not apply to information that is already public, independently developed, or required to be disclosed by law.
12. Third-Party Services
Some packages include third-party services for a stated period, such as hosting, a CMS site plan or a server. After that period, renewal costs are your responsibility. We are not responsible for the availability, changes, pricing or policies of third-party services, including Xendit, hosting providers and website platforms.
13. Limitation of Liability
To the maximum extent permitted by law:
- we are not liable for indirect, incidental or consequential losses, including loss of profit, revenue, data or business opportunity;
- our total liability for any claim is limited to the amount you paid for the specific project the claim relates to. For subscriptions, it is limited to the fees paid for the most recent billing month.
Nothing in these Terms limits any liability that cannot be limited under Indonesian law, including consumer protection law.
14. Chargebacks and Payment Disputes
Please contact us before filing a chargeback or payment dispute with your bank or card issuer. If a chargeback is filed, we may suspend the related services while it is reviewed.
15. Personal Data
We collect the personal data you give us, such as your name, contact details, company details, project information and billing information, to provide our services, communicate with you and meet legal obligations. Payment data is processed by Xendit. We process personal data in accordance with Law No. 27 of 2022 on Personal Data Protection. To access, correct or delete your data, contact hi@potarastudio.com.
16. Changes to These Terms
We may update these Terms from time to time. The updated version is posted on this page with a new "Last updated" date. Changes do not apply retroactively to orders already paid for.
17. Governing Law and Disputes
These Terms are governed by the laws of the Republic of Indonesia. Any dispute will first be resolved through good-faith discussion. If it is not resolved within 30 days, it will be submitted to the Purwokerto District Court, without prejudice to any rights you have under Indonesian consumer protection law.
18. Language
These Terms are available in English and Indonesian. If the two versions differ, the Indonesian version prevails for clients domiciled in Indonesia, and the English version prevails for clients domiciled outside Indonesia.
19. Contact
For questions about these Terms, contact us at:
- Company — PT Potara Pilar Kreasi (Potara Studio)
- Address — Grand Lavali Residence, A7, North Purwokerto, Central Java, Indonesia
- Email — hi@potarastudio.com
- Phone / WhatsApp — +62 821-3678-7675





